Campus consultation

As part of the planning process, UBC Library consulted widely with faculties and departments across campus to help us select materials for storage and develop effective policies. Library PARC has the capacity to collect and disseminate research material digitally to serve a wider community, including other post-secondary institutions.

With the assistance of Library staff and the Senate Library Committee, a campus consultation plan process was developed and implemented over a period of six months—January through June 2014. Interviews with interested departments were conducted between February and June 2014. A total of 170 emails to 102 departments, institutes, and schools were sent between January 20, 2014 and April 15, 2014. 

Many of the departments which expressed “some concern” had numerous questions about the facility. The most common questions included:

  • What is the delivery time for materials?
  • What is the timeline for moving books into PARC?
  • Is there a way to preserve the “browseability” of materials?
  • Will materials be readily available after they’ve been put into PARC?
  • How much parking will be available at the PARC facility?
  • What are the criteria for selecting items for storage in PARC?

The Consultation Report Summary provides an analysis of the responses from the consultations, and provides a number of recommendations, including:

  • Meet faculty user expectations for delivery of materials (PARC service model)
  • Establish timeline and priorities for movement of materials into PARC
  • Address concerns over Library PARC storage criteria
  • Connect with departments that expressed considerable concern
  • Address “browseability” and availability of collections
  • Implement a print preservation strategy


For more information on the consultation process, the interview questions or the findings, please consult the documents below.

  • Consultation Report Summary PDF (Dec. 2014)
  • PARC Campus Consultation Interview Questions PDF (Jan. 2014)
  • Collections Location Strategy Guidelines PDF (Nov. 2013)